Government of India
Ministry of Health & Family Welfare
Directorate General of Health Services
(EMR Division)
Guidelines on preventive measures to contain spread of COVID-19 in workplace
1. Background 
Offices and other workplaces are relatively close setting, with shared spaces like (corridors,elevators & stairs, parking places, cafeteria, meeting rooms and conference halls etc.) and thus COVID-19 infection can spread relatively fast among officials, staffs and visitors.  Thus there is a need to prevent importation of infection in workplace settings and to respond
in a timely and effective manner in case suspect case of COVID-19 is detected in these settings, so as to limit the spread of infection 

2. Scope
This document outlines the preventive and response measures to be observed to contain the spread of COVID-19 in workplace settings. The document is divided into the following subsections
(i) basic preventive measures to be followed at all times (ii) measures specific to offices (iii) measures to be taken on occurrence of case(s) (iv) disinfection procedures to be implemented in case of occurrence of suspect/confirmed case

3. Basic preventive measures
The basic preventive measures include simple public health measures that are to be  followed to reduce the risk of infection with COVID-19. These measures need to be observed by all (employees and visitors) at all times. These include:
i. Physical distancing of at least one meter to be followed at all times. ii. Use of face covers/masks to be mandatory. iii.  ractice frequent hand washing (for at least 40-60 seconds) even when hands are not visibly dirty and use of alcohol based hand  sanitizers (for at least 20 seconds).
iv. Respiratory etiquettes to be strictly followed. This involves strict practice of
covering one’s mouth and nose while coughing/sneezing with a tissue/handkerchief/flexed elbow and disposing off used tissues properly.
v. Self-monitoring of health by all and reporting any illness at the earliest

4. Preventive measures for offices:
Guidelines with respect to preventive measures specific to offices have been issued by DoPT. These guidelines are available at:
Any staff reportedly suffering from flu-like illness should not attend office and seek
medical advice from local health authorities [e.g. CGHS wellness center, medical attendance under CS (MA) etc.]. Such persons, if diagnosed as a   suspect/confirmed case of COVID-19 should immediately inform the office authorities. Any staff requesting home quarantine based on the containment zone activities in their residential areas should be permitted to work from home. DoPT guidelines with respect to organizing meetings, coordinating visitors shall be
scrupulously followed. 

5. Measures to be taken on occurrence of case(s):
Despite taking the above measures, the occurrence of cases among the employees
working in the office cannot be ruled out. The following measures will be taken in such circumstances:
5.1. When one or few person(s) who share a room/close office space is/are found to be suffering from symptoms suggestive of COVID-19:
5.1.1. Place the ill person in a room or area where they are isolated from others at the
workplace. Provide a mask/face cover till such time he/she is examined by a
5.1.2. Report to concerned central/state health authorities. Helpline 1075 will be
immediately informed.
5.1.3. A risk assessment will be undertaken by the designated public health authority
(district RRT/treating physician) and accordingly further advice shall be made
regarding management of case, his/her contacts and need for disinfection.
5.1.4. The suspect case if reporting very mild / mild symptoms on assessment by the health authorities would be placed under home isolation, subject to fulfilment
of criteria laid down in MoHFW guidelines (available at:
5.1.5. Suspect case, if assessed by health authorities as moderate to severe, he/she
will follow guidelines at:
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5.1.6. The rapid response team of the concerned district shall be requisitioned and will undertake the listing of contacts.
5.1.7. The necessary actions for contact tracing and disinfection of work place will
start once the report of the patient is received as positive. The report will be
expedited for this purpose.
5.2. If there are large numbers of contacts from a pre-symptomatic/asymptomatic case, there could be a possibility of a cluster emerging in workplace setting. Due to the close environment in workplace settings this could even be a large cluster (>15 cases). The essential principles of risk assessment, isolation, and quarantine of contacts, case referral and management will remain the same. However, the scale of arrangements will be higher.

5.3. Management of contacts:
The contacts will be categorised into high and low risk contacts by the District RRT as detailed in the Annexure I.
The high risk exposure contacts shall be quarantined for 14 days. They will follow the guidelines on home quarantine (available on:
These persons shall undergo testing as per ICMR protocol (available at: ).
The low risk exposure contacts shall continue to work and closely monitor their health for  next 14 days

6. Closure of workplace
If there are one or two cases reported, the disinfection procedure will be limited to
places/areas visited by the patient in past 48 hrs. There is no need to close the entire office building/halt work in other areas of the office and work can be resumed after disinfection as per laid down protocol (see para 7). However, if there is a larger outbreak, the entire building will have to be closed for 48 hours after thorough disinfection. All the staff will work from home, till the building is adequately
disinfected and is declared fit for re-occupation 

7. Disinfection Procedures in Offices
Detailed guidelines on the disinfection procedures in offices have already been issued by the MOHFW and are available on: